Manage Every Improvement Project with Confidence
Capital improvements, tenant work, maintenance upgrades, and building renovations — all coordinated through one platform. AI scoping, vetted contractors, escrow-protected payments.
What we handle for property managers
From single-unit renovations to building-wide capital improvements.
Capital Improvement Planning
AI-assisted 5-year CIP modeling and prioritization
Unit Renovation Coordination
Turnover, TI, and full gut renovation management
HVAC / Mechanical Upgrades
Scope, match, permit, and oversee system replacements
Exterior & Envelope Improvements
Roof, siding, windows, parking, and common area upgrades
Permit Coordination
Filing, tracking, inspection, and compliance across jurisdictions
Vendor & Contractor Management
Pre-vetted contractor pool with escrow-backed payment control
Commercial IT & Infrastructure
Managed network, security, AV, and building tech upgrades
All services requiring onsite support are performed by your contractor of record. Kealee provides advisory, coordination, and platform services only.
Built for Property Management Operations
Every feature is designed around how property managers actually work — across properties, with multiple contractors, under budget pressure.
Portfolio-Wide Visibility
Track every capital project, maintenance upgrade, and tenant improvement across your entire portfolio from a single dashboard.
AI Project Scoping
KeaBot instantly generates scopes, estimates, and permit requirements for any improvement project — saving hours of prep time.
Vetted Contractor Network
Every contractor is licensed, insured, background-checked, and scored. AI matching finds the right trade for each job.
Escrow-Protected Payments
Funds release only when milestones are verified. Protect your client's capital on every project, every time.
Budget & Variance Tracking
Real-time budget vs. actual across all active projects. Variance alerts before costs get out of hand.
Permit & Compliance Coordination
Track permit status, inspection requirements, and compliance deadlines automatically — across all jurisdictions.
From Request to Closeout in 6 Steps
Submit Your Improvement Project
Use our intake to describe the scope — whether it's a unit renovation, HVAC replacement, roof repair, or full building improvement.
AI Scoping + Estimate
Kealee generates a property-specific scope, cost estimate, and permit requirements in minutes — not days.
Contractor Matching
AI matches you with vetted contractors who have the right trade, license, and capacity for your project type.
Review Bids + Award Contract
Compare AI-analyzed bids side by side. Digital contracts are signed and escrow is funded on the platform.
Milestone Oversight
Track progress by milestone. Payments release only when verified. Punch lists ensure quality at every phase.
Close Out + Document
Lien waivers, closeout documents, and warranty records are stored in the platform and exportable for your owners.
Frequently Asked Questions
Ready to Streamline Your Portfolio Projects?
From single renovations to building-wide capital programs — Kealee has you covered.